Studio Visibility Dashboard
From constant check-ins to one clear view of the business. Designed to give both the team and founder immediate clarity without needing constant check-ins.
THE SITUATION
A growing creative studio had no single place to manage projects.
Work was happening across email threads, Slack messages, and scattered task lists. The team was capable and busy, but there was no shared system guiding how projects actually moved from start to finish.
As the studio grew, this started to create friction:
more back-and-forth
slower decision-making
increasing reliance on the founder to keep things moving
The work was getting done, but not cleanly.
THE PROBLEM
Without a centralized system:
Projects lacked a consistent structure
Tasks were unclear or unassigned
Deadlines were reactive instead of planned
Team members had to ask what to work on
The founder became the default project manager
Everything lived in people’s heads instead of a system.
Over time, this creates:
missed details
duplicated effort
unnecessary stress across the team
WHAT I BUILT
A fully centralized Project Operations System inside Monday.com
A single workspace to manage projects, track ownership, and provide real-time visibility across all active work.
Timeline + Planning Visibility
A visual timeline showing project phases, deadlines, and workload across the team.
The build included:
A standardized project board structure
Clear phases every project moves through
Defined task ownership and accountability
Timeline visibility across all active work
Simple automations to reduce manual follow-up
Multiple views tailored to how different roles work
Everything was designed to answer one question: “What needs to happen next and who owns it?”
THE RESULT
After implementation:
The team knew what to work on without asking
Projects moved forward more consistently
Deadlines became visible before they were missed
Communication became more proactive
The founder was no longer the bottleneck
Most importantly, the business shifted from reacting to work → running on a system
KEY FEATURES
Standardized Project Structure
Every project follows the same lifecycle, no reinventing the wheel
Clear Task Ownership
Each task has a single owner, status, and due date
Timeline + Planning Visibility
Calendar and timeline views make workload and deadlines visible
Project Health Indicators
Quick status signals (on track / at risk / delayed) for instant clarity
Automations (Light + Intentional)
Notifications and status triggers reduce manual chasing
Role-Based Views
Founder → high-level visibility
Team → clear personal task lists
Planning → timeline view
