STUDIO VISIBILITY DASHBOARD

From constant check-ins to one clear view of the business.

THE SITUATION

A growing creative studio had no single place to manage projects.

Work was happening across email threads, Slack messages, and scattered task lists. The team was capable and busy, but there was no shared system guiding how projects actually moved from start to finish.

As the studio grew, this started to create friction:

• more back-and-forth

• slower decision-making

• increasing reliance on the founder to keep things moving

The work was getting done, but not cleanly.

THE PROBLEM

Without a centralized system:

• Projects lacked a consistent structure

• Tasks were unclear or unassigned

• Deadlines were reactive instead of planned

• Team members had to ask what to work on

• The founder became the default project manager

Everything lived in people’s heads instead of a system.

Over time, this creates:

• missed details

• duplicated effort

• unnecessary stress across the team

WHAT I BUILT

A fully centralized Project Operations System inside Monday.com

The goal wasn’t just to organize tasks; it was to create a system the team could rely on daily.

The build included:

• A standardized project board structure

• Clear phases every project moves through

• Defined task ownership and accountability

• Timeline visibility across all active work

• Simple automations to reduce manual follow-up

• Multiple views tailored to how different roles work

Everything was designed to answer one question: “What needs to happen next and who owns it?”

THE RESULT

After implementation:

• The team knew what to work on without asking

• Projects moved forward more consistently

• Deadlines became visible before they were missed

• Communication became more proactive

• The founder was no longer the bottleneck

Most importantly, the business shifted from reacting to work → running on a system

KEY FEATURES

Standardized Project Structure
Every project follows the same lifecycle, no reinventing the wheel

Clear Task Ownership
Each task has a single owner, status, and due date

Timeline + Planning Visibility
Calendar and timeline views make workload and deadlines visible

Project Health Indicators
Quick status signals (on track / at risk / delayed) for instant clarity

Automations (Light + Intentional)
Notifications and status triggers reduce manual chasing

Role-Based Views

• Founder → high-level visibility

• Team → clear personal task lists

• Planning → timeline view