BOOKKEEPING SYSTEM SETUP

THE SITUATION

A founder had QuickBooks set up but wasn’t using it consistently. Transactions were partially categorized, reports didn’t feel accurate, and most decisions were being made by checking the bank balance.

THE PROBLEM

• Inconsistent categorization across months

• No clear monthly process

• Reports didn’t feel trustworthy

• Financial visibility was low → avoidance increased

WHAT I BUILT

• Cleaned and restructured the chart of accounts

• Re-categorized recent transactions for consistency

• Created a simple, repeatable monthly workflow

• Documented the process in a clear, easy-to-follow format

• Set up a basic reporting view (income + expenses overview)

THE RESULT

• Accurate, reliable financial data

• Monthly process takes under 30 minutes

• Founder checks reports instead of bank balance

• Reduced stress and avoidance around finances

KEY FEATURES

• Clean categorization system

• Simple monthly checklist

• Clear reporting structure

• Fully maintainable setup